Select Receptions Covid-19 Update
*Please check back from time to time, as we'll use this page to post updates based on current information.
Phew! It looks like (crossing-fingers) Covid-19 is mostly behind us as writing of this update (Feb 19, 2021). The rate of infection has decreased (along reduced PCR cycle thresholds in testing), and people seem to feel a bit more positive about celebrating their 2021 events.
The following, is our commitment to clients with upcoming events during this ever-changing situation:
If your event is on, we'll be there. We at Select Receptions are looking forward to your wedding or other imprtant event!
We are full steam ahead with the important work we do to plan and prepare for your big day. Well ahead of your event date, we're visiting venues to plan load-in logitstics, creating and maintaining online planning tools, designing artwork for everything from monogram/projections to custom photo-booth prints and graphics etc. We're fully engaged in preparation for your wedding.
We'll be flexible, and we're glad to conduct any meetings via the phone, Skype or Facetime.
We're taking steps to make any interractive elements safer. We're temporarily removing certain items from our Photo-Booth props that may have more potential to spread germs- masks, mustaches etc. We'll also have a hand-sanitizer pump available on photo-booth prop tables (as long as availability allows).
If current government regulations make it neccesary to reschedule, we'll prioritize your event for any available date in the same calendar year, and apply all of your payments to that date.
NYS has recently announced that as of March 15, 2021, you may have a gathering with up to 150 people,
*our understanding* of the guidelines for this is as follows:
Social Gatherings (like weddings) can have up to 100 people in attendance, with the same social distancing/masking guidelines that are currently in effect.
For Social Gatherings with 100-150 people, all in attendance are required to have tested negative for Covid-19 within the previous 2 weeks.
I believe people "in attendance" includes guests and/or vendors/staff.
If this information changes (as if often does!), we'll post an update.
Editorial note: The way the above graphic is worded, it suggests that couples celebrating a wedding in their own backyard, are "allowed" to have 1/8th the number of guests, as couples celebrating a wedding in the backyard of a wedding venue. I suspect many couples will ignore this rule, which doesn't appear to be based on any science whatsoever.
Information for clients considering rescheduling their wedding
Please know, we're eager to be as flexible as we can. If this means shifting the date, changing the location to an alternate venue, an extended distance/coverage area, adding/expanding any necessary staff etc. We'll consider anything in our power to ensure we're able to accommodate your needs. We love that you chose us to help you celebrate, and we're very much looking forward to it! :-)
We've been advised that we need to prioritize date availability to clients whose wedding dates fall within any current government-imposed legal restrictions on social gatherings.
NYS has recently announced that as of March 15, 2021, events of up to 150 people (I believe this includes guests and vendors) can move forward, provided that everyone on site has proof of a negative coronavirus test. It's unclear how this will be logistically possible without an on-site rapid-result test, but hopefully more information is coming soon.
For clients who are forced to move their wedding date due to a NYS executive order prohibiting business and any social activities on your contracted date, we can move your date to any available date in 2021, and apply all payments to that date. There will be no additional date retainer fee, just an updated contract which will reflect the new date. This applies only to government regulations prohibiting gatherings and/or celebrating weddings, and we cannot move dates due to regulations like masks, social distancing, travel restrictions, guest count etc.
Due to very limited seasonal availability of Saturday dates, client's making the decision (not forced by the NY State PAUSE executive order) to move the date of their Saturday event, we can offer the following options:
1. We will offer priority rescheduling to any available Friday or Sunday within 13 months, applying all of your payments with no additional retainer fee, and only charge a 7% rate increase for any wedding moving to the next calendar year. This 7% is our typical annual rate change and reflects what you'd have been quoted had you inquired regarding any date the following calendar year
2. If you choose to schedule your wedding to a Friday or Sunday date beyond 13 months, or choose to move to any Saturday in 2021-2022, there will be an additional new date retainer fee (1/3 your total, as outlined in your contract), as well as a 5% rate increase for any wedding moving to the next calendar year. This 7% is our typical annual rate change and reflects what you'd have been quoted had you inquired regarding any date the following calendar year. To move forward and secure your date, we'll create an updated contract, which will reflect the new date and the updated payment schedule.
*Note: We cannot downgrade your contract or remove any services.
Please know, we want to be as flexible as possible. While we hate to have to charge any additional fee, locking out multiple dates for the rate of a single wedding is not sustainable for the future of our business. Ensuring we're able to serve you after these unprecedented times is a top priority.
Please Contact Us to Check Availability!
As of 4/9/20, we've decided to take on additional staff on an as needed/as available basis, to ensure we can continue to provide the high level of service you're accustomed to, and assist with any dates that are becoming "overbooked" due to clients shifting their plans. Because of this, our Online Availability Checker may temporarily be inaccurate for some dates. For the most accurate, current information regarding date availability, please email us directly.
Helping hundreds of clients celebrate over the years, we know better than most how stressful planning a wedding can be. Over the last 12 months we've been scrambling to accomodate clients who legally cannot celebrate their wedding, and clients who are concerned about the legal restrictions extending, and affecting their dates... Among others concerns. Please know, we're doing absolutely everything we can to be flexible, and ensure your wedding is minimally impacted. The ripple effect of this has impacted our business substantially, but we sincerely want to do everything we can to make sure that whatever the date or location- your wedding is a celebration to remember!
If I can offer one ray of hope, it's this: When all of this is behind us, your guests will be SO ready to party! Drinks, dancing, and SOCIALIZING! Your wedding will be much more fun without this dark cloud hanging over it. Hold on to that light at the end of the tunnel! ❤
We'll be updating this page as News changes and the Covid Pandemic subsides. We appreciate your patience while we do our best to adjust to client needs, and government regulations.
Don't hesitate to Contact Us with any questions or concerns. Thanks for entrusting us with your big day!
Kirk @ Select Receptions